Access your free eBook
Technology has changed everything about the way an event works. From the ability to target messaging to the way sponsorship revenue is sold, event technology is transforming the way events are planned and managed. And one big area that has undergone a seismic shift is the ability to manage your speakers.
On average an event could have 100 speakers. The old way to manage and keep your speakers organized, as well as track their requirements, was to sift through various Excel documents, Google docs, spreadsheets, emails and more. But managing your speakers doesn’t have to be so hard. Event technology can tame speaker management into one coherent workflow plus provide tons of benefits.
To run a great event you need to have great speakers. The importance of relevant and engaging speakers, presenting relevant and engaging content, cannot be overstated. But the process of finding topics, putting out a call for abstracts and managing the vetting process can be extremely time-consuming. Not to mention the fact that you are also juggling a thousand other things to get your event off the ground. A simple, coherent application and vetting process would save the day. A robust speaker management platform streamlines the collection of speaker proposals, automates the review process, and ensures that speakers understand what is required in a submission … all in one central hub.
Say you have 1,000 submissions and you need to tell all those applicants about their status and remind them about additional deadlines. You no longer have to juggle spreadsheets and other documents because you can automate the emails.
Do you need to collect multiple submission types? In one platform, with different forms set up for each, your applicants can submit content in all types of forms, be it for poster sessions, general sessions, educational courses and more.
Think of what a time saver this is. With one platform you no longer have to vet a ton of applications or worry about saving anything in folders to your desktop. It’s all easily accessible and digestible.
Now that you have saved time and headache on the application process, it’s time to make your selections. With the right speaker management software you can trust that your selections will be better because your selection process is better. Your reviewers will be able to log in, see who they need to review, access all the submissions and also access any important considerations they are required to take note of in the selection process. With a built-in grading process, the negatives of group bias and groupthink are removed. And because a lot of people are involved in designing event content – i.e. reviewers, education specialists, managers and more – a robust platform can provide all parties with access to grade, rank and provide feedback on submissions. And you can easily manage the review process further through built-in reports and automated emails. Your days of poring over Excel documents are long behind you!
Without a centralized speaker management system your program might come together through a lot of sticky notes on a poster board. And then what happens when a speaker needs to be replaced, or there is a change to the schedule? With the right speaker management platform you can easily build your agenda. And once sessions are finalized or approved you can drag and drop to move sessions around, delete sessions and change session details. And as you update session details, it’s all going to be reflected in your mobile event app.
To get the rest of the tips, download the full guide -->
To learn more about our Speaker and Abstract Management tools, request a free demo.